KDFWR - Native Wildflower and Grass Seeds

The Kentucky Department of Fish and Wildlife Resources (KDFWR) is soliciting bids through a Request for Bid (RFB) for native wildflower and grass seeds to establish a master supply agreement. This procurement encompasses 37 line items of various wildflower species, grass mixes, and aquatic plant seeds, with quantities ranging from 2.5 to 66 pounds, with most wildflower seeds requested in 16-ounce quantities. Vendors must submit pricing for all 37 line items and specify delivery times in working days, with all seeds required to be delivered by January 26, 2026, on an F.O.B. Destination Freight Prepaid and Allowed basis with no separate freight charges permitted. The solicitation was posted on December 30, 2025, with responses due electronically through the Kentucky Vendor Self Service (VSS) portal by January 13, 2026, at 12:00 p.m. Eastern Time; paper bids are not acceptable. The contract award will be based on best value using a ranking methodology with price weighted at 90 points and delivery time weighted at 10 points, for a total of 100 possible points. The initial contract period is one year from the date of award, with options for four additional one-year renewal periods plus a potential 90-day extension. Vendors must provide proof of Commercial General Liability Insurance ($1,000,000 per occurrence, $2,000,000 aggregate) and Automobile Liability Insurance ($1,000,000 combined single limit) prior to award, along with required affidavits attesting to compliance with Kentucky campaign finance laws and applicable bidder status requirements.

KDFWR reserves the right to award to multiple vendors and may extend preference to Kentucky resident bidders through reciprocal preference provisions and to qualified bidders, including Kentucky Correctional Industries and Kentucky Industries for the Blind, through additional preference points. While seeds grown and harvested in Kentucky are preferred to support local ecotypes, this preference is not mandatory. All bidders must complete mandatory affidavits attesting to compliance with Kentucky campaign finance laws and must provide appropriate documentation for any claimed resident or qualified bidder status; failure to provide requested documentation may result in disqualification or contract termination. All affidavits must be executed under penalty of perjury, notarized, and remain effective for one year from execution. Prices submitted must remain firm for the first 12 months of the contract, with any price increases after that period requiring written justification based on industry-wide changes. No specific budget range or incumbent vendor information is provided in the solicitation documents, though the nature of the master agreement structure suggests the contract value will depend on actual vendor selection and the competitive bidding process.