KDFWR-Mammal Veterinary and Emergency Services

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued a Request for Proposal (RFP) on March 22, 2023, seeking mammal veterinary and emergency services to support law enforcement operations across the state's Eastern, Western, and Central regions and headquarters in Frankfort. The procuring jurisdiction is Elliott County, Kentucky. The scope of work encompasses routine inoculations, fecal testing, check-ups, wound and disease diagnostics, worming and mite treatments, minor and major wound treatment, illness treatment, diagnostic testing, emergency care, and euthanasia services. The successful vendor must provide 24/7 emergency services and phone consultations either directly or through an assigned surrogate, with availability required year-round without interruption. Three mandatory requirements must be satisfied without exception: the vendor must hold a valid Kentucky veterinary license, verify 24/7 emergency service availability, and demonstrate a minimum of five years of clinical practice experience as a practicing veterinarian, excluding laboratory or research work. Proposals are evaluated on a 600-point scale consisting of technical proposal elements (300 points covering executive summary, qualifications, and availability), cost proposal (200 points), and oral demonstrations if required (100 points), with proposals scoring below 50 percent of maximum technical points deemed non-responsive and eliminated. The proposal due date was April 21, 2023, at 12:00 PM Eastern Time, with written vendor questions due by April 5, 2023, and KDFWR responses provided by April 10, 2023. The initial contract term is one year from the effective award date, with options to renew for two additional two-year periods upon mutual agreement of the parties.

The RFP does not specify set-aside designations or restrictions limiting eligible respondents to particular organization types or disadvantaged enterprise classifications. No incumbent vendors or current contractors are identified in the solicitation documentation. The contract is structured as a firm fixed unit price arrangement, with pricing provided for individual services including office calls, emergency calls, phone consultations, euthanasia, examinations, vaccinations, and various diagnostic tests. Price increases are prohibited during the first twelve months following award; thereafter, increases may be requested with written justification demonstrating industry-wide price changes. The RFP indicates that KDFWR reserves the right to negotiate with the top-ranked vendor and, if unsuccessful in reaching an agreement, proceed with negotiation with subsequent vendors in ranked order. Electronic proposal submission through the Kentucky eProcurement system is required, with separate documents for technical, cost, and proprietary information, each not exceeding 65,000 KB. The specific contract value or budget range is not disclosed in the available documentation.