KDFWR - Alfalfa Meal for Fish Hatcheries (REBID)

The Kentucky Department of Fish and Wildlife Resources (KDFWR) issued a Request for Bid (RFB) on February 19, 2025, seeking vendors to supply alfalfa meal for fish hatcheries on a statewide basis. The procurement calls for alfalfa pellets meeting a minimum specification of 17% protein content with 0.5% oil added, packaged in 50-pound paper bags on wooden pallets and delivered to two facilities: the Peter W. Pfeiffer Fish Hatchery in Frankfort, Kentucky (requiring up to 5 tons per delivery) and the Minor Clark Fish Hatchery in Morehead, Kentucky (requiring up to 22 tons per delivery during May through June only). Vendors must accept phone or fax orders, provide delivery within ten working days of order receipt during normal business hours (Monday–Friday, 7 AM to 3 PM, excluding state holidays), and furnish unloading services using equipment such as floor jacks, automatic unloaders, or forklifts. The contract period runs for one year commencing March 1, 2025, with four optional one-year renewal periods and a potential 90-day extension. Bids are due electronically through the Kentucky eProcurement System by February 28, 2025, at 12:00 PM Eastern Time, with a bid reading scheduled for 3:00 PM the same day via conference line. Award will be made on a best value basis using weighted evaluation criteria of 90 points for price and 10 points for delivery time, with pricing submitted on an FOB Destination Freight Prepaid and Allowed basis and prices remaining firm for the initial twelve months.

Kentucky resident bidders receive reciprocal preference against nonresident bidders from states offering similar preferences, while qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities that meet specific employment thresholds—receive additional preferences under applicable procurement regulations. All vendors must register in the Commonwealth eProcurement System at least 24–48 hours before bid submission and submit proof of Commercial General Liability Insurance ($1,000,000 per occurrence/$2,000,000 aggregate) and Automobile Liability Insurance ($1,000,000 combined single limit) prior to contract award. Vendors claiming Kentucky resident bidder status must complete and submit the Required Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws and Kentucky tax registration requirements, while nonresident bidders must provide certificates of authority from the Kentucky Secretary of State. All bidders must comply with Commonwealth of Kentucky statutes regarding employment, wages, safety, and workers' compensation, and must acknowledge that damaged products will be replaced within four business days of notification. No specific budget range or award value was disclosed in the solicitation documents; however, the procurement represents a Master Agreement framework for recurring alfalfa meal supplies to support the Commonwealth's fish hatchery operations over a potential five-year period including renewals.