KDFWR-Aeration System Vertex Cabinet, Accessories & Tubing

The Kentucky Department of Fish and Wildlife Resources (KDFWR) is issuing a Request for Bid (RFB) for the procurement of an aeration system replacement project at Carpenter Lake located in Calloway County. The solicitation seeks one Vertex Cabinet LL 33HE SH fully configurable unit equipped with four HF compressors operating at 230 volts only with 33 CFM capacity, three cooling fans, an integrated sound baffle, and eight valves, along with 27 spools of Vertex 0.58" ID BottomLine Tubing at 500 feet per spool. All responses must be submitted electronically through the Kentucky eProcurement system by October 29, 2024, at 12:00 p.m. Eastern Time, with vendors' written questions due by October 19, 2024, at 12:00 p.m. Eastern Time and KDFWR responses to questions due by October 22, 2024, at 7:00 p.m. Delivery must be completed no later than April 1, 2025, to the KDFWR facility at 1398 Highway 81 North, Calhoun, Kentucky 42327. Award will be determined using a best value approach allocating 90 points for price and 10 points for delivery time, with the lowest-priced bidder receiving maximum points and subsequent bidders' points calculated proportionally. All quoted prices must be F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise taxes and Kentucky sales or use taxes, and vendors are responsible for all shipping charges. Bidders must submit proof of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate and Automobile Liability Insurance of $1,000,000 combined single limits for delivery, with KDFWR named as an additional insured, prior to contract award.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders from states that provide similar preferences, and the solicitation includes provisions for qualified bidder preferences for nonprofit corporations and qualified nonprofit agencies. All bidders must be registered with the Commonwealth eProcurement System at least 24-48 hours prior to submission, and vendors must complete the Annual Affidavit and Other Affidavits document, attesting under penalty of perjury that they have not knowingly violated Kentucky campaign finance laws. The solicitation applies Kentucky resident bidder preference statutes and requires vendors to bid all line items as a complete group, with multiple or alternate bids subject to rejection. A one percent daily deduction from invoices applies for each day delivery is delayed beyond the contracted due date of April 1, 2025, and the KDFWR reserves the right to cancel the contract with thirty days' written notice. The contract is subject to Kentucky law and governed by Franklin Circuit Court in Franklin County, Kentucky. No specific award value or budget range is disclosed in the solicitation documents.