Kansas City Scout Hardware Maintenance Services

The Missouri Department of Transportation (MoDOT) and Kansas Department of Transportation (KDOT) are seeking qualified vendors to provide comprehensive maintenance and repair services for the Kansas City Scout Advanced Transportation Management System (ATMS). The solicitation, issued as an Invitation for Bid (IFB), covers preventative maintenance and emergency repair services for critical field devices including CCTV cameras, dynamic message signs, vehicle detection systems, field cabinets, and communication equipment across the Kansas City metropolitan area. Bidders must be registered MissouriBUYS vendors and possess specific technical qualifications, including certified fiber optic technicians with at least 5 years of experience. The contract period runs from the award date through June 30, 2020, with three one-year renewal options. The bid submission deadline is May 16, 2018 at 11:00 AM CDT, with vendors required to submit detailed pricing for preventative maintenance tasks, contractor repair labor rates, and storage facility costs. Evaluation will focus on the lowest and most responsive bid, with vendors required to submit a 5% bid bond and demonstrate capability to provide 24/7 emergency response within 4 hours for high-priority work orders.

The solicitation encourages Minority Business Enterprise (MBE) participation of 10% and Women Business Enterprise (WBE) participation of 5%, though these are not mandatory requirements. Successful bidders must provide a 2,500 square foot climate-controlled warehouse with heavy-duty shelving for spare parts storage, plus an additional 3,500 square feet of secure exterior storage for equipment. The contractor must maintain comprehensive insurance coverage, including $3 million in general and automobile liability, and comply with prevailing wage rates for both Missouri and Kansas jurisdictions. While specific budget ranges are not explicitly stated, the document suggests the contract will involve a mix of preventative maintenance and repair work orders with reimbursement based on actual time, materials, and subcontractor costs. No markup will be allowed on materials, and the contractor will be responsible for providing all necessary tools, vehicles, and specialized equipment to complete the maintenance and repair services for the Kansas City Scout ATMS infrastructure.