Kalamazoo Psychiatric Hospital Exterior Brick Repair

The State of Michigan Department of Health and Human Services Bureau of Grants and Purchasing issued Request for Proposal (RFP190000002699) for exterior brick repair services at Kalamazoo Psychiatric Hospital located at 1312 Oakland Drive, Kalamazoo, Michigan 49008. The procurement encompasses a comprehensive scope of masonry restoration work including brick replacement (5 bricks), tuckpointing of damaged mortar joints on six penthouses ranging from 15x15 to 39x33 feet in size and 9 to 12 feet in height, sealing of movement cracks, installation of flexible caulk around six door perimeters and coping joints, installation of weep tubes and flexible caulk in defective lintel joints, and removal of rust and painting of thirteen steel lintels. All contract activities must be completed within 90 business days from receipt of order, with an anticipated contract begin date of August 12, 2019. Proposal evaluation is based on four criteria: Confidential Treatment Form (10 points), Schedule A Statement of Work Sections 1-9 (30 points), Schedule B Pricing (30 points), and Vendor Questions Worksheet (30 points), with proposals requiring a minimum of 80 technical evaluation points to be eligible for pricing evaluation. The contract will be awarded to the responsive and responsible bidder offering the best value to the State. Critical deadlines include July 22-26, 2019 for optional pre-proposal site visits by appointment with Eric Schwartz at 269-337-3110, July 29, 2019 at 3:00 p.m. Eastern for bidder questions, July 30, 2019 at 5:00 p.m. for State answers posted at www.michigan.gov/SIGMAVSS, and August 2, 2019 at 3:00 p.m. Eastern for proposal submission. Required insurance includes Commercial General Liability ($1,000,000 each occurrence/$2,000,000 general aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Employers Liability ($500,000 per accident), with liquidated damages assessed at $5,000 plus $100 per day for late or improper completion.

The RFP documents do not identify any set-aside designations, restrictions on types of organizations that may respond, or disadvantaged enterprise requirements. No incumbent vendors, current contractors, or existing infrastructure integration requirements are referenced in the procurement materials. The budget amount for this project has not been disclosed to the public, requiring bidders to develop proposals based on their assessment of the scope and prevailing market rates for exterior masonry restoration work. Pricing must be firm for the entire contract term and valid for at least 60 days from submission, with price adjustments available only upon request based on documented changes in actual contractor costs and subject to a 30-day review period by both parties. All proposals must be submitted electronically through www.michigan.gov/SIGMAVSS in modifiable format with a maximum file size of 6 MB per document. The Solicitation Manager is Jennifer Frank, reachable at 517-241-6563 or FrankJ4@michigan.gov.