K-5 Core Instructional Resources for the teaching of Literacy and Biliteracy

The Madison Metropolitan School District (MMSD) in Wisconsin has issued Request for Proposal (RFP 4089) for K-5 core instructional resources supporting literacy and biliteracy instruction. The district seeks comprehensive curricula and materials aligned to Common Core State Standards for approximately 26,000 students, with specific requirements including explicit instruction in phonological awareness, decoding, sight recognition, language comprehension, and multi-tiered interventions in both English and Spanish. Required materials must be compatible with Google Chromebooks and include digital and print formats, formative and summative assessments, professional development, and technical support. The proposal is due on January 28, 2022, at 2:00 PM CST, with a mandatory intention-to-submit deadline of January 18, 2022. A virtual vendor conference is scheduled for January 21, 2022, and proposed interviews with invited vendors are estimated for February 14-18, 2022, with Board of Education approval anticipated March 28, 2022. Proposals will be evaluated on a 100-point scale, with weightings including cost (5%), service and support requirements (55%), organization qualifications (30%), diverse-owned business documentation (5%), and references (5%).

The district offers potential advantages for diverse-owned businesses, with certified vendors through the Wisconsin Supplier Diversity Program or participating in the Wisconsin Diversity Procurement Network potentially receiving a 5% evaluation preference. Non-exempt vendors with 16 or more employees and contracts valued at $25,000 or more must submit Affirmative Action information. The contract term runs from the award date through June 30, 2023, with an option to renew for three additional one-year periods by mutual agreement. Materials must be delivered no later than June 30, 2022, and the district reserves the right to award to multiple vendors, reject any proposals, negotiate terms with the highest-scoring proposer, and terminate the contract with 60 days written notice. Liquidated damages of $1,500 per working day (not exceeding one-half the total contract value) apply for late delivery. The district is exempt from Federal Excise Tax and Wisconsin State Sales Tax, and all prices must remain fixed for 60 days from the proposal due date. While specific budget ranges are not detailed, the procurement targets comprehensive literacy and biliteracy instructional resources for a district serving a significant population of minority and English Language Learners.