Joint Pole Management for City of Gallup Electric Department

The City of Gallup is issuing Request for Proposal #2025-RFP-003 to procure joint pole management services for its Electric Department, managing approximately 8,688 utility poles across McKinley County, New Mexico. The primary deliverables include reviewing and modifying existing contracts, invoicing communication companies for joint-use attachments, handling disputes, conducting pole loading analysis, and maintaining comprehensive records. The selected vendor must demonstrate a minimum of 25 years of experience in utility pole joint-use attachment management and possess the capacity to manage the entire portfolio with a qualified team of professionals utilizing state-of-the-art software for tracking and analysis. Evaluation will be conducted on a points-based system with a maximum of 100 points (potentially up to 110 with local and state business preferences), based on firm history and experience (25 points), capacity and capability to provide services (30 points), past performance and references (10 points), key personnel qualifications (10 points), and cost (25 points). The contract term is four years with an option for an additional four-year extension. Proposals must be submitted electronically through the City's eProcurement Portal with a deadline of September 19, 2024, at 12:00 AM. The City reserves the right to reject any or all proposals and will select the most advantageous offer based on the established evaluation criteria.

The RFP documents do not specify set-aside designations or restrictions on organization types, though the evaluation criteria include potential local and state business preference points, indicating some consideration for these designations. No incumbent contractors or current vendors are identified in the procurement documents. The vendor must comply with all federal and state regulations, particularly those related to equal employment opportunity, and maintain appropriate insurance coverage including workers' compensation, commercial liability, and professional errors and omissions. Comprehensive data security measures are required to protect pole attachment records and associated information. The specific award value or budget range is not disclosed in the available RFP materials, and interested vendors should consult the complete RFP documentation and the City's eProcurement Portal for additional financial details and submission requirements.