John Deere Construction OEM P@S

The Colorado Department of Transportation (CDOT) has issued Invitation for Bid (IFB) 26-026 RM for John Deere Construction Equipment Parts and Services, seeking multiple agreements for statewide, OEM-authorized parts and repair services. The procurement targets original equipment manufacturer (OEM) parts and repair capabilities for CDOT equipment, with specific requirements including stock orders within one week, expedited parts within 24 hours, and twice-weekly delivery service across Colorado. Bidders must be specifically authorized by John Deere to represent their equipment and provide OEM-certified mechanics capable of performing repairs in compliance with recommended processes. Key deliverables include parts pricing (percentage over cost), various labor rates for shop and field services, and the ability to ship parts anywhere in the state. The solicitation requires detailed documentation of discount structures, parts and repair facility lists, and comprehensive invoicing. Critical dates include bid submission on October 21, 2025, at 2:00 PM Mountain Time, with an anticipated award on October 24, 2025, and a desired contract start date of October 28, 2025. The initial contract term is one year, with potential for four additional one-year renewals, not to exceed five total years.

The procurement includes preferences for Service-Disabled Veteran Owned Small Businesses (SDVOSB), with a goal of awarding at least 3% of contract value to such businesses. Potential bidders must be registered with BidNet Direct and can seek assistance from the Colorado Supplier Diversity Navigator if needed. Contractors must complete a comprehensive Service Disclosure Form verifying compliance with Colorado Revised Statute 24-102-206, which requires disclosure of service performance locations both inside and outside Colorado. The solicitation allows for multiple contract awards to qualified vendors, with no guaranteed purchase quantities, and purchases over $5,000 will require specific purchase orders. Bidders must submit supporting documentation including a Solicitation and Response Cover Sheet, Certificate of Insurance, and Service Disclosure Form, with pricing required to remain firm during the initial contract term. While no specific total contract value is mentioned, the comprehensive nature of the procurement suggests a potentially significant opportunity for authorized John Deere construction equipment parts and service providers across Colorado.