JFHQ Coonskin Armory Drill Hall RTU Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the Adjutant General's Office, is requesting quotes for replacement of two rooftop units on the Drill Hall in Building 1703 at the JFHQ Coonskin Armory in Charleston, under CRFQ 0603 ADJ2600000023, with bids due July 22, 2026, at 1:30 p.m. EST.

The scope includes removal of existing RTUs and installation of two AAON model RN-018-C-A-8 units (18-ton, air-cooled, 206 MBH cooling / 270 MBH natural gas heating, four-stage staging, direct digital controls, economizer, R-454B refrigerant) along with all labor, materials, electrical and gas connections, ductwork modifications, direct digital controls integration, and commissioning. Contractors must provide eight hours of on-site operator training and a one-year warranty on all parts, labor, and materials beginning at substantial completion.

Pricing must be submitted as a firm, fixed lump-sum bid with a 5% bid bond; selected contractors must provide performance and labor/material payment bonds each at 100% of contract value. A five percent contingency for unforeseen conditions is required per Addendum No. 3. West Virginia contractor licensure is mandatory. The project is subject to prevailing wage requirements if federally funded and a local labor market hiring requirement of 75% employees from the local labor market for projects exceeding $500,000. Liquidated damages are $1,500 per day of delay plus a one-time $1,250 staff review fee. Bids exceeding $250,000 require submission of a subcontractor list within one business day of bid opening for all subcontractors performing more than $25,000 of work.

The mandatory pre-bid meeting was held June 24, 2026, at 10:00 a.m. EST. Vendor technical questions were due June 30, 2026, at 11:00 a.m. EST. Addenda 1–4 have been issued; bidders must acknowledge receipt of all addenda with their submissions to avoid disqualification. The bid opening date was modified via Addendum No. 1 from July 7 to July 22, 2026.