Jet "a" fuel, purchase of & transport delivery

Palm Beach County, Florida, issued Invitation for Bid (IFB) #17-004/JM for the purchase and transport delivery of Jet "A" Fuel under a term contract. The procurement seeks a single fixed monetary discount or markup per gallon applied to the OPIS Daily Price for Jet Fuel, with an estimated quantity of 150,000 gallons to be delivered to the Palm Beach County Sheriff's Aviation Department at 4345 Southern Boulevard, West Palm Beach, Florida. Sealed bids were required by October 13, 2016, at 4:00 p.m. local time, submitted to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199. The successful bidder will receive a twelve-month initial contract with four optional twelve-month renewal periods, subject to mutual written agreement and Board of County Commissioners appropriation of funds. Pricing must be submitted based on the OPIS Commercial Airline Jet Fuel Range Average Price for Ft. Lauderdale, Florida, effective on the delivery date, with all taxes and fees invoiced separately. Award will be made on an all-or-none basis to the responsive and responsible bidder offering the greatest discount or least markup. Fuel must conform to ASTM D 1655 specifications and all applicable Federal, State, and local regulations, with bidders required to demonstrate proof of $5,000,000 in Commercial General Liability coverage, $5,000,000 in Business Auto Liability with Pollution Liability Endorsements, and Workers' Compensation coverage, along with compliance for 24-hour delivery windows, pre-delivery fuel testing, FAA drug testing program certification, and emergency priority delivery commitments.

The solicitation includes a 15% Small Business Enterprise (SBE) participation goal, with preferences applied if the lowest bidder fails to meet SBE requirements. No incumbent vendors or current contractors were identified in the available documentation. The contract structure applies a pricing model based on the OPIS Commercial Airline Jet Fuel Range Average Price for Ft. Lauderdale, Florida, meaning the final contract value will be contingent upon the awarded discount or markup per gallon and actual fuel consumption over the contract term. Given the estimated 150,000-gallon quantity and typical jet fuel pricing, the contract value could range substantially depending on fuel prices at the time of delivery and the awarded pricing adjustment. The procurement emphasizes qualified vendors capable of meeting stringent aviation fuel specifications, maintaining appropriate insurance coverage, and providing reliable delivery logistics to support the Sheriff's Aviation Department operations.