Jet "a" fuel, purchase of and transport delivery, TC RE-bid

Palm Beach County Board of County Commissioners issued an Invitation for Bid (IFB) for Jet "A" Fuel purchase and transport delivery services on a re-bid basis. The procurement seeks a qualified vendor to supply and deliver Jet "A" fuel to the Palm Beach County Sheriff's Aviation Department located at 4345 Southern Boulevard, West Palm Beach, Florida. The fuel will be delivered to two 12,000-gallon above-ground storage tanks, with deliveries required within twenty-four hours of email notification between 6:00 A.M. and 11:00 A.M., Monday through Friday, excluding County holidays. Pricing shall be structured as a single fixed monetary discount or markup per gallon applied to the OPIS Daily Price as published by the Oil Price Information Service for Ft. Lauderdale, Florida, effective on the delivery date, with all taxes invoiced separately. All delivered fuel must conform to ASTM D 1655 specifications and Florida State requirements without additives, and must pass contaminant analysis, water content evaluation (with rejection of fuel containing 60 ppm or greater water content at no cost to the County), and API gravity verification between 37 and 51 degrees. The successful bidder must provide minimum insurance coverage of $5,000,000 per occurrence for commercial general liability and business auto liability with pollution endorsements, maintain valid business licensing, provide three professional references from the past three years, comply with criminal history records checks for unescorted airport access, maintain drug-free workplace certification, and demonstrate compliance with Palm Beach County's Equal Business Opportunity Program requirements. The bid submission deadline was February 24, 2022, at 4:00 P.M., and the resulting contract will be awarded for a sixty-month term or until the estimated amount is expended at the County's discretion, with fuel ordered on an as-needed basis and pricing remaining firm for ninety days from bid submission and throughout all contract terms.

No specific set-aside designations for disadvantaged enterprises or restrictions on responding organizations were identified in the solicitation documents. The procurement did not identify any incumbent vendors or current contractors, nor were there existing infrastructure or technology integration requirements specified beyond the two above-ground storage tanks already in place at the delivery location. The bidder retains title to all fuel and assumes all transportation liability and risk in transit, with F.O.B. point at destination, and the bidder is responsible for all delivery costs, cleanup of spillage per Environmental Protection Agency specifications, equipment maintenance, and staffing necessary to perform contract obligations. No specific budget range or award value was disclosed in the solicitation; however, the contract is structured as a sixty-month term agreement based on as-needed fuel purchases with pricing tied to published OPIS Daily Prices. Palm Beach County is exempt from Federal and State sales taxes, which may impact the overall cost structure of the procurement.