Jefferson County Stormwater Coalition MS4 Stormwater System Mapping

Jefferson County Soil and Water Conservation District, on behalf of the Jefferson County Stormwater Coalition, is requesting proposals from qualified engineering and environmental consulting firms to perform GIS mapping services for stormwater management systems across eight participating municipalities in Jefferson County, New York, with proposals due August 28, 2026 at 3:30 p.m. EST and contractor selection targeted for August 31, 2026.

Mandatory participation goals apply: 30 percent M/WBE utilization ($120,000 total: 15 percent MBE at $60,000 and 15 percent WBE at $60,000) and 6 percent SDVOB participation ($24,000). Comprehensive Good Faith Efforts documentation is required if goals cannot be fully met.

The scope encompasses compiling existing stormwater infrastructure data, identifying data gaps, conducting field surveys and verifications, and developing standardized GIS datasets for the villages of Black River, Brownville, Carthage, and West Carthage; towns of LeRay, Rutland, and Watertown; and Jefferson County. Work is organized in two phases: Phase 1 (project kickoff and field mapping with preliminary data due December 31, 2026, and formatted data accessible February 12, 2027) and Phase 2 (fully integrated structural network mapping completed December 31, 2027, and Diamond Maps interfaces finalized March 31, 2028). Deliverables must ensure compliance with Year 3 and Year 5 mapping requirements outlined in SPDES General Permit GP-0-24-001.

The maximum contract budget is $400,000 funded through NYSDEC's Non-Agricultural Nonpoint Source Planning and MS4 Mapping Grant program. Coalition members provide a 10 percent in-kind match through staff resources for field surveys. The awardee must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, professional liability insurance of $2,000,000 per claim, business auto liability of $1,000,000 combined single limit, and commercial umbrella coverage of $5,000,000, with the District, Coalition municipalities, and NYSDEC as additional insureds.

Evaluation criteria weigh relevant experience (30 points), proposed timeline and critical path planning (20 points), technical understanding (15 points), M/WBE and SDVOB utilization plans (15 points), cost-effectiveness (10 points), and reference quality (10 points). The awardee must comply with New York State Finance Law 139-M, complete sexual harassment prevention certifications, submit a Vendor Responsibility Questionnaire, and adhere to Executive Order No. 16 prohibitions on Russia operations.