Janitorial Svcs Owensboro Real ID Office

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases, on behalf of the Department of Vehicle Regulation, issued Request for Bid (RFB) 605 2100000323 soliciting janitorial services for the Real ID Office located at 2620 KY Highway 81 in Owensboro, Kentucky. The procurement encompasses comprehensive janitorial services for a 1,500-square-foot office facility with two restrooms, eight employees, and an estimated 50-100 daily visitors. Services must be performed five nights per week (Monday through Friday or Sunday through Thursday) outside normal business hours (7:30 a.m. to 4:30 p.m.) and include daily tasks such as sweeping, mopping, sanitizing restrooms, vacuuming, and glass cleaning; weekly dusting of high and low surfaces; monthly waste basket cleaning and door frame maintenance; semi-annual floor stripping, sealing, and waxing using a six-step method, and carpet cleaning via extraction method; quarterly insect removal from light fixtures; and annual services including window washing, blind washing, light fixture washing, and wall sanitization. Additionally, the contract includes one line item for electrostatic sprayer disinfection services for COVID-19. The contractor must supply all cleaning supplies, sanitizers, and equipment, with the exception of toilet paper, paper towels, hand soaps, and trash liners, which KYTC provides. All employees must be at least 18 years old and obtain criminal background checks within 30 days of employment, with disqualification for employees with histories of sexual misconduct, assault, theft, or felonies. The evaluation criteria prioritize pricing as the primary criterion (95 points) with the lowest bidder receiving maximum points, while months in business experience (minimum 24 months required, maximum 5 points) serves as the secondary evaluation criterion. Mandatory pre-bid site visits were required prior to the original bid closing date of January 14, 2021 at 10:00 a.m. EST, with a tentative award date of February 5, 2021. The initial contract period is one year with four optional one-year renewal periods, and all bid submissions must be submitted electronically to KYTC.Bids@ky.gov with signed cover pages, pricing sheets, Attachment F (Site Visit Validation Form), Attachment G (Bidder Qualifications), insurance certificates, and any required affidavits.

A reciprocal preference applies to Kentucky resident bidders, and qualified bidders receive additional preferences, including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities. The successful bidder must provide a $1,000,000 general liability insurance certificate and Kentucky workers' compensation insurance within ten days of award notification, with the Commonwealth listed as additional insured. Price increases are prohibited during the first 12 months, and only one increase is permitted during the initial contract period if industry-wide justification is provided; failure to perform semi-annual and annual services within 30 calendar days of the agreed schedule results in a 15 percent monthly penalty until completion. The incumbent vendor is exempt from the mandatory pre-bid site visit requirement, and potential bidders can schedule site visits by contacting Chris Sharp at 270-746-7493. While specific award values or budget ranges are not explicitly stated in the solicitation documents, the contract structure indicates pricing will be competitively evaluated among qualified bidders meeting the minimum experience requirement of 24 months in business.