Janitorial Svcs Breathitt Real ID Office

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued this Request for Bid (RFB) on behalf of the Department of Vehicle Regulation to procure comprehensive janitorial and custodial services for the Real ID Office located at 1127 Main Street in Jackson, Kentucky, situated within Elliott County. The 3,500-square-foot facility houses approximately 12 employees and receives 50-100 daily visitors, requiring five nights per week cleaning services (Monday through Friday or Sunday through Thursday) outside normal business hours between 7:30 a.m. and 4:30 p.m. Deliverables include daily cleaning of office areas, restrooms, common spaces, hallways, and exterior areas; weekly dusting and surface cleaning; monthly deep cleaning and floor maintenance; semi-annual floor stripping, sealing, and waxing using a six-step method with two coats of sealer and four coats of wax, carpet extraction cleaning, and blind washing; and annual window washing, light fixture cleaning, and wall sanitization, supplemented by one line item for electrostatic sprayer disinfection services. The RFB evaluation employs a best-value ranking approach allocating 95 points to price and 5 points to months of business experience, with a minimum 24-month requirement; bidders must demonstrate qualifications through submission of a signed face page, completed bid information, a Site Visit Validation Form (Attachment F) with authorized facility representative signature, and Bidder Qualifications (Attachment G). Critical deadlines include written questions due by October 13, 2020 at 4:00 p.m. EST, mandatory pre-bid site visit appointments coordinated through Monroe Nantz at 606-231-1044 or Monroe.Nantz@ky.gov, electronic bid submission to KYTC.Bids@ky.gov by October 22, 2020 at 10:00 a.m. EST, and a tentative award date of October 30, 2020.

The solicitation does not indicate any set-aside designations or restrictions limiting participation to specific enterprise categories or disadvantaged business classifications. Successful bidders must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with ACORD certificates due within ten days of award notice; all employees must be at least 18 years old and pass criminal background checks, with disqualification for any history of sexual misconduct, assault, theft, or felony convictions. The contractor assumes responsibility for all cleaning supplies, equipment, sanitizers, and materials, while the agency provides toilet paper, paper towels, hand soaps, and trash liners; semi-annual and annual services must be completed within 30 calendar days of agreed-upon schedules with penalties of 15 percent per month for non-compliance. The contract term is one year with four optional one-year renewal periods available for a potential five-year total contract, with price increases prohibited during the first 12 months and a maximum of one price increase allowed thereafter based on industry-wide changes, requiring 30 days' written notice. No incumbent vendor, current contractor, or specific budget range is listed in the solicitation documentation; all communications regarding this procurement must be directed to Allyson May at the KYTC Division of Purchases at 502-782-3981 or Allyson.May@ky.gov.