Janitorial Svc Richmond Real ID Office

The Kentucky Transportation Cabinet's Division of Purchases is seeking a janitorial services contractor for the Department of Vehicle Regulation Real ID Office located at 830 Eastern Bypass in Richmond, Kentucky. The solicitation covers comprehensive janitorial services for a 2,525 square foot office building with one men's and one women's restroom, serving approximately 12 employees and 50-100 daily visitors. The contract will run from November 1, 2025, through October 31, 2026, with an option to renew for four additional one-year periods. Bidders must complete a mandatory pre-bid site visit and submit a Site Visit Validation Form to be considered responsive. The procurement will be evaluated using a best value ranking approach, with 95 points allocated to pricing and 5 points to business experience. To be eligible, contractors must have a minimum of 24 months in business, with maximum points awarded for up to 120 months of business history. Bids are due electronically on October 24, 2025, at 1:30 PM EST, with a tentative award date of October 31, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The successful bidder must provide all cleaning supplies and equipment, maintain $1,000,000 in general liability insurance, and conduct criminal background checks on employees. Cleaning services include daily, weekly, monthly, quarterly, semi-annual, and annual tasks, with specific requirements for floor maintenance, window washing, equipment cleaning, and restroom sanitization. While no incumbent vendor is mentioned, the contract allows for monthly pricing with potential price adjustments after the first twelve months. The procurement covers Magoffin County and is part of the Commonwealth of Kentucky's standard procurement process, which requires vendors to submit responses through the Kentucky Vendor Self Service (VSS) system. Contractors can contact the Customer Resource Center help desk at Finance.CRCGroup@ky.gov or by phone at 502-564-9641 or 877-973-4357 if they encounter any submission issues.