Janitorial Svc Real ID Office Lexington

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases issued a Request for Bid (RFB 605 2000000731) on behalf of the Department of Vehicle Regulation for comprehensive janitorial services at the Real ID Office located at 141 Leestown Center Way, First Floor, Lexington, Kentucky. The procurement encompasses daily cleaning services for approximately 7,048 square feet serving approximately 20 employees and 50-100 daily visitors, including sweeping, mopping, sanitizing restrooms, vacuuming, and entrance cleaning; weekly dusting and baseboard cleaning; monthly deep cleaning and floor maintenance with spray buffing; quarterly light fixture cleaning; semi-annual floor stripping, sealing, waxing, and carpet extraction cleaning; and annual blind washing, window cleaning, and wall sanitization. Services must be performed five nights per week, either Monday through Friday or Sunday through Thursday, outside normal business hours of 7:30 a.m. to 4:30 p.m., with the vendor supplying all janitorial supplies, equipment, sanitizers, and cleaning materials except for toilet paper, paper towels, hand soaps, and trash liners which will be agency-supplied. An optional line item for electrostatic sprayer disinfection services compliant with CDC guidelines is also included. Evaluation will be conducted on a best value basis with pricing weighted at 95 points and months in business experience (minimum 24 months required) weighted at 5 points, with the lowest-price bidder receiving maximum points and others scored proportionally. Bidders were required to submit written questions by July 1, 2020 at 4:00 p.m. EST, schedule pre-bid site visits by contacting either Stephanie Watkins at 502-564-3750 or Jill Bishop at 606-922-1636, and submit sealed bids by July 10, 2020 at 10:00 a.m. EST, with a tentative award date of July 22, 2020. The initial contract period is one year with four optional one-year renewal periods.

Kentucky resident bidders receive reciprocal preferences, and qualified bidders and Kentucky Correctional Industries receive preferences of 15 percent and 20 percent of maximum points respectively; however, no set-asides are designated for small businesses, minority-owned firms, or other disadvantaged enterprises. Bidders must demonstrate a minimum of 24 months in business experience, maintain general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, obtain a Certificate of Authority if a foreign entity, and ensure all employees are at least 18 years old with criminal background checks current within 30 days and signed confidentiality and security agreements. Price increases are not permitted during the first 12 months; only one price increase is allowed during the contract period if justified by industry-wide changes. The incumbent vendor is not required to conduct a site visit but must provide the current contract number. Payment will be made within 30 working days of invoice receipt, with a one percent monthly penalty for payments exceeding 30 working days. No specific award value or budget range was disclosed in the solicitation documents.