Janitorial Svc Real ID Office Lexington

The Kentucky Transportation Cabinet (KYTC) issued a Request for Bid (RFB) for comprehensive janitorial services for the Department of Vehicle Regulation Real ID Office located in Lexington, Kentucky. The solicitation covers a 7,048 square-foot facility and requires daily, weekly, monthly, quarterly, semi-annual, and annual cleaning services, including tasks such as sweeping, mopping, sanitizing restrooms, vacuuming, dusting, floor maintenance, and window washing. An additional requirement is electrostatic sprayer disinfection services for COVID-19 compliance with CDC guidelines. Cleaning must be performed five nights per week outside normal business hours (7:30 a.m. to 4:30 p.m.). The bid evaluation will use a best value approach, with pricing weighted at 95 points and months in business experience weighted at 5 points, requiring a minimum of 24 months in business. A mandatory site visit was required, and bidders had to submit specific attachments including Site Visit Validation and Bidder Qualifications forms. The solicitation was posted on July 2, 2020, with bids due by July 10, 2020 at 10:00 a.m., and an anticipated award date of July 22, 2020.

Bidders must meet specific qualifications, including maintaining $1,000,000 in Contractor's General Liability Insurance and Kentucky workers' compensation insurance. All employees must be at least 18 years old and pass criminal background checks, with disqualification for individuals with histories of sexual misconduct, assault, theft, or felony. The contract is for an initial one-year period with four optional one-year renewal periods. The successful contractor is responsible for providing all cleaning supplies and equipment, except for basic restroom supplies provided by KYTC. Price increases are prohibited during the first twelve months, with only one potential price increase permitted during the contract period, requiring 30 days' written notice. Penalties include a 15% monthly reduction for failing to complete semi-annual and annual services within 30 calendar days of the agreed schedule. While no specific budget range was detailed, pricing must be submitted as a monthly rate for janitorial services and a per-cleaning rate for electrostatic sprayer disinfection services.