Janitorial Svc Real ID Leitchfield Office

The Kentucky Transportation Cabinet Division of Purchases has issued a Request for Bid (RFB) for janitorial services at the Department of Vehicle Regulation/Real ID Office located in Leitchfield, Grant County. The procurement involves comprehensive cleaning services for a 2,400 square foot office building serving approximately 5 employees and 50-100 daily visitors, with required services including floor cleaning, restroom sanitation, dusting, trash removal, and window cleaning. Cleaning must be performed after 3:00 PM to 4:45 PM Monday through Friday, with the vendor responsible for supplying all cleaning supplies, sanitizers, and equipment. The contract will be awarded based on a best value ranking approach, with 95 points allocated to price and 5 points to experience, requiring a minimum of 24 months of prior experience. A mandatory pre-bid site visit is required, and bids are due by January 14, 2025 at 1:30 PM EST, with an anticipated contract start date of January 27, 2025. The initial contract period expires on December 31, 2025, with four optional one-year renewal periods available.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, but vendors must meet specific qualification requirements including providing $1 million in general liability insurance and workers' compensation coverage. Bidders must conduct background checks on all employees and provide proof of tax compliance. A 15% monthly penalty will be imposed for failure to complete required semi-annual services within 30 days of the agreed-upon schedule. While no specific budget range is explicitly stated, the comprehensive nature of the services suggests a moderate-value contract appropriate for small to mid-sized janitorial service providers. Vendors must submit their responses through the Kentucky Vendor Self Service (VSS) system, which requires creating an account and following specific submission guidelines. Technical support for the bidding process is available through the Customer Resource Center help desk via email at Finance.CRCGroup@ky.gov or by phone at 502-564-9641 or toll-free at 877-973-4357.