Janitorial Svc Henderson & Owensboro Office

The Kentucky Transportation Cabinet's Department of Highways has issued a Request for Bid (RFB) for janitorial services at two District 2 locations: offices in Henderson and Owensboro, Kentucky. The solicitation covers weekly janitorial services for approximately 2,000 square foot one-story buildings, with cleaning to be performed once per week on either Monday or Friday between 8:00 AM and 1:00 PM. Bidders must have a minimum of 24 months in business and complete a mandatory site visit to obtain a KYTC representative's signature prior to bid submission. The contract will run from the award date until October 31, 2026, with options for four additional one-year renewals. Evaluation will use a best value ranking approach, allocating 95 points to price and 5 points to response, considering factors such as months in business and past vendor performance. The bid was issued on September 29, 2025, with bids due by October 21, 2025 at 1:30 PM, and a tentative award date of October 27, 2025.

The contract requires the successful bidder to provide all cleaning supplies, equipment, and personnel, with the Kentucky Transportation Cabinet supplying basic items like toilet paper and paper towels. Insurance requirements include $1,000,000 in general liability coverage and Kentucky workers' compensation insurance. The contractor will be responsible for conducting background checks on employees, maintaining confidentiality, and performing semi-annual deep cleaning tasks including floor stripping, window cleaning, and pressure washing. Vendors must submit their response through the Kentucky Vendor Self Service (VSS) system, which requires creating an account and following a six-step online submission process. While no specific set-aside designations are mentioned, vendors should be prepared to meet all technical and administrative requirements, including providing detailed pricing, completing checklists, and submitting necessary attachments. If vendors encounter submission issues, they can contact the Customer Resource Center help desk via email at Finance.CRCGroup@ky.gov or by phone at 502-564-9641 or 877-973-4357.