Janitorial Services - Waynesville Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (DEIPD), is requesting bids on janitorial services for its Waynesville office at 59 Haywood Office Park under an IFB, with bids due October 29, 2026, and a mandatory site visit on October 19, 2026. Attendance at the site visit is mandatory; failure to attend results in bid rejection.

The scope covers cleaning and maintenance of a 2,764-square-foot, single-story facility containing seven offices, one conference room, five common areas, and two bathrooms. Services are required on Wednesdays after 5:00 PM ET and Saturdays. The solicitation specifies daily, weekly, monthly, and bi-annual cleaning tasks, including carpet shampooing, floor stripping and waxing, venetian blind washing, and restroom wall cleaning. Vendors must provide firm fixed pricing for all janitorial services, supplies, and products as line items.

Bidders must be North Carolina registered vendors in good standing. Within ten business days of award notification, the awardee must complete mandatory registration with the NC Secretary of State and comply with federal and state employment requirements, including E-Verify verification if the vendor employs more than 25 North Carolina employees. The contract requires vendor-supplied commercial-quality cleaning equipment, EPA-registered disinfectants, comprehensive background checks on personnel, and compliance with security and confidentiality protocols.

The initial contract term is one year beginning December 1, 2026 or the final execution date, whichever is later, with options for the State to renew for up to two additional one-year terms with written notice at least five days before the end of each term. Insurance requirements follow North Carolina General Terms and Conditions thresholds based on contract value. Questions must be submitted by October 21, 2026, at 2:00 PM ET. Contract award is anticipated in November 2026. All bids must be submitted electronically through the eVP portal.