Janitorial Services - Smithfield Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (EIPD) is requesting bids for janitorial services at its Smithfield office, 224 Peedin Road, Smithfield, NC 27577, under IFB #30-26376-EIPD, with bids due August 14, 2026 at 2:00 PM ET and a mandatory site visit on August 4, 2026 at 11:00 AM ET.

The scope covers comprehensive janitorial and cleaning services for a 5,880 square-foot single-story facility with 11 offices, one conference room, two common areas, four bathrooms, and a computer room. Service frequency is Monday, Wednesday, and Friday after 5:00 PM ET. Daily tasks include trash removal, floor cleaning and buffing, restroom sanitization, and supply replenishment. Monthly and annual tasks include carpet shampooing, floor stripping and waxing, HVAC duct cleaning, and Venetian blind washing. The vendor must provide all consumable supplies — toilet paper, paper towels, hand soap, trash liners, air fresheners, and EPA-registered disinfectants compliant with COVID-19 requirements — and furnish all commercial-quality equipment. Staff must pass background checks and adhere to security protocols. The vendor must maintain Material Safety Data Sheets onsite and carry appropriate insurance.

The contract term begins September 1, 2026, or upon final execution, with work to commence within five business days of the effective date. The State reserves the right to renew for up to two additional one-year terms at its sole discretion. Award is anticipated for August 2026. Vendors must submit firm fixed pricing covering all services and supplies for the 12-month period, with separate line items for annual tasks. Vendors must be North Carolina registered in good standing through the eVP portal and complete Secretary of State registration within ten business days of award. Evaluation is based on lowest responsive price meeting specifications, with past performance as a secondary criterion. Questions are due August 5, 2026 at 4:00 PM ET. Late arrivals at the mandatory site visit are prohibited from participation.