Janitorial Services RFP

The City of Midlothian, Texas is requesting proposals for janitorial services across nine municipal facilities totaling approximately 191,008 square feet, with proposals due October 29, 2026 at 3:00 p.m. and a mandatory pre-proposal meeting and site visit on October 13, 2026 at 11:00 a.m. at City Hall; at least one staff member must attend and visit all proposed service locations.

The scope encompasses comprehensive janitorial services including sweeping, mopping, vacuuming, dusting, disinfecting, scrubbing, emptying trash and recycling receptacles, and major floor maintenance at City Hall, the Municipal Services Building, Public Works facilities, two Water Treatment Plants, the Conference Center, Senior Center, and Community Development Building. Service hours and cleaning requirements vary by location and are detailed in location-specific Janitorial Checklists. Contractors must have a minimum of five years of experience with similar projects. Pricing must be all-inclusive of labor, equipment, and supplies and remain valid for the initial two-year term; renewal-period rate adjustments are capped at the previous twelve months' Consumer Price Index increase.

The contract term runs two years from November 16, 2026 through November 15, 2028, with three optional one-year renewal periods available upon written agreement of both parties at least ninety days before the initial term expires. Renewal rate adjustments require submission 120 days prior to renewal. Contractors must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, business auto liability of $1 million, and workers' compensation at statutory limits. One authorized supervisor per site fluent in English is required; all personnel must pass background checks and criminal screenings and comply with City security procedures.

Proposals are evaluated on a 100-point scale: cost (40 points), experience and qualifications (25 points), approach to services (25 points), and references (10 points). Questions are due October 23, 2026 at 1:00 p.m., with responses due October 29, 2026 at 3:00 p.m. Public proposal opening occurs October 29 at 3:00 p.m. at City Hall Council Chambers. The contract is conditioned on availability of appropriated funds, and the City reserves the right to cancel at any time with thirty days written notice.