Janitorial Services - Parks and Recreation

The Town of Chapel Hill, North Carolina, is requesting proposals for janitorial services at five Parks and Recreation facilities totaling approximately 23,200 square feet under RFP Q26-112, with proposals due May 20, 2026, and a mandatory pre-proposal conference and site visits on April 30, 2026.

All vendors must be registered with the North Carolina Secretary of State and demonstrate a minimum of three years of commercial janitorial contracting experience in North Carolina. This experience requirement is a core eligibility filter.

The scope covers labor, equipment, and supplies for the Community Center (5,500 sq ft), Hargraves Center and Nate Davis Sr. Gymnasium (10,000 sq ft combined), Homestead Aquatics Center (6,000 sq ft), Parks and Recreation Administrative Offices and Community Clay Studio (2,500 sq ft), and Teen Center (2,100 sq ft). Cleaning is performed 4 to 7 days per week depending on facility, after closing hours, to hospitality-level cleanliness standards. Vendors must maintain daily checklists and perform weekly deep cleaning tasks in compliance with OSHA and EPA regulations. Optional add-on services include gymnasium floor maintenance and floor scrub, wax, and buff services at additional annual costs.

The Town seeks a two-year contract beginning July 1, 2026, with an option to renew for one additional year under the same terms. The contract value is not stated in the source.

All personnel must pass background checks covering felony, misdemeanor, sex offender registry, and national criminal database screening. Required insurance includes Commercial General Liability and Business Automobile at $1,000,000 per occurrence, Workers' Compensation at $100,000 per employee with $500,000 disease policy limit, and Cyber Liability Coverage at $1,000,000 per occurrence and $2,000,000 aggregate. The Town reserves the right to assess performance deductions ranging from 5% to 25% of monthly fees for deficiency violations and may terminate after 30 days' written notice for continued non-compliance.

Written questions are due May 6, 2026, with responses posted by May 12, 2026. Attendance at the April 30 pre-proposal conference and site visits is mandatory for proposal consideration.