Janitorial Services Mayfield Real ID Office

The Kentucky Transportation Cabinet Division of Purchases is seeking a janitorial services contractor for the Mayfield Real ID Office located at 355 Charles Drive in Mayfield, Kentucky. The procurement involves comprehensive cleaning services for a 3,062 square foot office building that serves approximately 14 employees and 100-200 daily visitors. Required services include daily, weekly, monthly, semi-annual, and annual cleaning, with the contractor responsible for providing all cleaning supplies, sanitizers, and equipment. A mandatory pre-bid site visit is scheduled for March 7, 2025, at 1:00 PM, with final bids due by March 11, 2025, at 1:30 PM. The initial contract period will begin upon award and expire on March 31, 2026, with potential for four optional one-year renewals. Bidders will be evaluated using a 100-point system, with 95 points allocated to price and 5 points to experience, requiring a minimum of 24 months of prior service experience. The anticipated contract start date is March 24, 2025.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide $1,000,000 in general liability insurance and Kentucky workers' compensation coverage. All employees of the selected vendor must undergo background checks, and the contractor will be required to submit monthly inspection reports. The Kentucky Transportation Cabinet will supply basic restroom consumables including toilet paper, paper towels, hand soaps, and trash can liners. While a specific budget range is not detailed, the solicitation includes a penalty structure of 15% per month for delays in semi-annual and annual cleaning services beyond the agreed-upon schedule. The contract appears designed to be competitively bid, with the goal of selecting a qualified janitorial services provider capable of maintaining a high-traffic government office environment efficiently and professionally.