Janitorial Services in Santa Clara, San Francisco, and San Mateo Counties

The California Department of Transportation (Caltrans), Division of Procurement and Contracts, is soliciting bids through Invitation for Bid 04A7525 for comprehensive janitorial services at nine Caltrans facilities spanning Santa Clara, San Francisco, and San Mateo Counties. The selected contractor must provide all labor, tools, materials, cleaning supplies, equipment, and travel necessary to maintain a clean and sanitary work environment across approximately 18,327 total square feet. Services include weekly cleaning at all sites and monthly deep cleaning services, with an estimated 25 weekly and 6 monthly services in 2026, scaling to 52 weekly and 12 monthly services annually from 2027 through 2029. All cleaning agents must comply with Green Seal Standard GS-37 requirements, and the contractor must maintain commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation with employer's liability of $1,000,000. Contractors must register with the Department of Industrial Relations' Labor Commissioner's Office under the California Property Service Workers Protection Act and provide evidence of janitorial services registration prior to award. Written questions must be submitted by May 14, 2026 at 3:00 p.m. Pacific Time, with bids due May 21, 2026 at 2:00 p.m., followed by bid opening at 2:30 p.m. The estimated award date is June 4, 2026, with contract commencement on July 15, 2026 and expiration on July 14, 2029; services will be provided Monday through Friday between 6:30 a.m. and 3:00 p.m., excluding state holidays.

A 25 percent small business (SB) participation goal applies, with preference granted to certified SBs or micro businesses, or alternatively to non-SB contractors committing to subcontract 25 percent of the net bid price to certified SBs. Additionally, a mandatory 3 percent disabled veteran business enterprise (DVBE) participation requirement applies, with incentive opportunities available for exceeding minimum participation levels. Bid rates must include all labor costs complying with Government Code Section 19134 (minimum 85 percent of state employee rates), wages, benefits, supplies, equipment, insurance premiums, and all applicable taxes. The lowest responsive and responsible bidder meeting all specifications will be awarded the agreement. Funding derives from state appropriations, and all bidders must comply with federal and state environmental, health, safety, and civil rights requirements. No incumbent vendor or budget range is specified in the solicitation materials.