Janitorial Services for Waynesville Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities, is requesting bids for janitorial services at its Waynesville office under IFB #30-270008-EIPD, with bids due September 10, 2026 at 2:00 PM ET and a mandatory site visit on September 1, 2026 at 2:00 PM ET.

The scope covers comprehensive janitorial services for a 2,764 square-foot, one-story building containing 7 offices, 1 conference room, 5 common areas, and 2 bathrooms with 85% carpet coverage. Services are scheduled for Wednesdays after 5:00 PM ET and Saturdays. The vendor must provide all cleaning supplies, equipment, trash liners, anti-bacterial hand soap, toilet paper, paper towels, and EPA-approved disinfectants. Pricing must cover daily, weekly, and monthly cleaning tasks plus annual tasks including floor stripping and waxing, carpet shampooing, venetian blind washing, and restroom wall cleaning.

The initial contract term is one year from an effective date of October 1, 2026, with the State holding options to renew for up to two additional one-year terms. The vendor must begin work within five business days of the effective date.

The vendor must conduct annual criminal background checks on employees, maintain current Safety Data Sheets for all chemicals onsite, and comply with E-Verify requirements. Personnel may not be substituted without prior written State approval. No subcontracting is permitted without prior written State consent. The vendor assumes liability for damages caused by its employees and must register with the North Carolina Secretary of State within 10 business days of award notification.

Bids must be submitted through the Ariba Sourcing Tool. Written questions are due September 2, 2026 at 4:00 PM ET. Contract award is anticipated in September 2026. Site contact is Carl Regan at 828-331-5109 or carl.regan@dhhs.nc.gov.