Janitorial Services for Sylva Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities, is soliciting bids for janitorial services at its Sylva office under IFB #30-270009-EIPD, with bids due September 24, 2026, at 3:00 PM ET and a mandatory site visit on September 16 at 9:00 AM ET.

The scope covers janitorial services for a 9,390 square-foot, single-story facility at 100 Bonnie Lane, Suite C, Sylva, NC 28779. The building houses 20 offices, 1 conference room, 5 common areas, 3 bathrooms with 9 commodes, 1 computer room, 50 windows, 2 glass doors/partitions, and 28 Venetian blinds (85% carpet). Services are scheduled Tuesday and Thursday after 5:00 PM ET and Saturday or Sunday between 6:00 AM–9:00 PM ET. The vendor must supply all consumable materials (toilet tissue, paper towels, anti-bacterial hand soap, air fresheners, heavy-duty trash liners, EPA-registered disinfectants) and cleaning equipment; perform daily, weekly, and monthly cleaning tasks; and execute annual floor stripping/waxing and carpet shampooing twice annually and Venetian blind washing twice annually.

The initial contract term is one year beginning October 1, 2026, or upon final execution, with the State holding options to renew for up to two additional one-year terms. Work must begin within five business days of the effective date.

Vendors must be registered with the North Carolina Secretary of State; maintain current Material Safety Data Sheets onsite; provide professional staff wearing face masks and gloves; conduct annual criminal background checks on employees; and maintain appropriate insurance coverage. Award is based on lowest responsive bid meeting specifications, with evaluation criteria including past performance and total cost to the State. Written questions are due September 17 at 3:00 PM ET. Payment is contingent upon inspection and acceptance of work.