Janitorial Services for Petersburg Public Library

The City of Petersburg, Virginia is requesting bids for twice-daily janitorial services at the Petersburg Public Library, a 48,160 square-foot facility at 201 W. Washington Street, under IFB 128330, with bids due October 8, 2026 and a mandatory pre-bid conference on September 24. Award will be based on lowest responsive and responsible bid on a "Grand Total" basis for 12 months of service.

The scope includes morning pre-opening cleaning (prior to 10:00 a.m.), evening cleaning (5:00 p.m. to 8:00 p.m.), and on-call event cleaning across entrances, lobbies, public reading rooms, children's areas, restrooms, staff offices, hallways, and parking lots. The City furnishes cleaning supplies; the contractor furnishes all labor and equipment. Work is performed Monday through Saturday unless otherwise authorized, with no weekend or holiday work without prior approval.

Contractor personnel must possess minimum janitorial experience; supervisors must have at least five years of janitorial experience including two years in a supervisory role. The contractor must maintain workers' compensation coverage, commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate, employer's liability of $100,000, and automobile liability of $1,000,000 per occurrence / $2,000,000 aggregate, with the City named as additional insured.

The initial contract term is one year with options for up to two additional one-year renewal periods at the City's discretion, requiring written notice at least 60 days before expiration. Price escalation adjustments may be permitted annually based on the Consumer Price Index for "Other Services," not to exceed the percentage increase for the latest twelve months. Bidders must submit the bid response sheet, reference sheet, bidder qualification/certification sheet, emergency contact information, Virginia State Corporation Commission registration, and current business licenses. Questions are due in writing by October 1, 2026 at 12:00 p.m. to purchasing@petersburg-va.org. Virtual bid opening will occur via Microsoft Teams on October 8.