Janitorial Services for New Bern DEIPD Office

The North Carolina Department of Health and Human Services, Office of Procurement, Contracts and Grants, is requesting bids for janitorial services at the Division of Employment and Independence for People with Disabilities office in New Bern, with bids due June 24, 2026 at 2:00 PM ET and a mandatory site visit on June 15, 2026 at 11:00 AM ET.

The scope covers comprehensive janitorial services for a 7,180 square-foot single-floor facility at 2832 Neuse Blvd., New Bern, NC 28562, including 20 offices, 2 conference rooms, 4 common areas, 1 kitchen, 3 bathrooms with 5 commodes, 2 glass doors, 29 windows, 29 blinds, and 1 computer room (approximately 85% carpeted). Services are scheduled for Tuesdays and Thursdays after 5:00 PM ET. Daily, weekly, monthly, bi-annual, and annual cleaning tasks are required; bi-annual and annual tasks include floor stripping and waxing, blinds cleaning, window washing, and carpet shampooing. The vendor must furnish all consumable supplies (toilet tissue, paper towels, hand soap, EPA-registered disinfectants, trash liners, and air fresheners) and commercial-quality equipment. All personnel must pass background checks and meet professional conduct standards; staff must wear masks and gloves. The vendor must maintain Material Safety Data Sheets for all chemicals and assume full liability for property damage.

Bidders must provide firm fixed pricing for all cleaning services, supplies, and products with separate line items for annual and bi-annual tasks. The contract term is one year with two optional one-year renewal terms at the State's discretion; written notice is required five days before the end of each term. Award will be based on past performance and total cost to the State. The State reserves the right to reject all bids or make separate awards to different vendors. Vendors must register with the North Carolina Secretary of State prior to contract execution.