Janitorial Services for Multiple Locations

Robeson Community College is requesting proposals for comprehensive janitorial services across nineteen buildings on its main campus and four off-site locations totaling approximately 215,856 cumulative square feet under RFP #119-07012025-2, with proposals due November 17, 2026 at 2:00 p.m. RCC intends to award a single contract to one vendor for all locations.

The scope encompasses all-inclusive janitorial services — labor, supervision, materials, supplies, equipment, and consumable goods — with pricing required for general daily, weekly, and monthly cleaning on both monthly and annual bases, plus separate pricing for non-routine emergency services, weekend special events, and major maintenance services including carpet cleaning and floor waxing. All pricing must include equipment and supplies with no separate tariff surcharges permitted. Service hours are Monday through Friday, 7:00 a.m. to 4:00 p.m. (first shift) and 3:00 p.m. to 11:00 p.m. (second shift), excluding college holidays.

Vendors must demonstrate financial stability through certification, provide at least three references from similar-sized projects, and complete criminal background checks for all personnel at vendor expense within ninety days of contract execution. Staffing requirements include a contract manager conducting onsite visits three days per month and an onsite supervisor performing daily walkthroughs and twice-weekly inspections with the RCC Contract Manager. Vendors must propose day and evening shift crew sizes accounting for sick leave and vacation coverage.

The contract term is three years from the effective date, with the selected vendor required to begin work within ten business days of final contract execution. Evaluation criteria are project organization, technical approach, vendor experience, and cost proposal, with award made to the vendor providing best value rather than necessarily the lowest price. An optional site visit is scheduled for November 2, 2026. Written questions are due November 3, 2026 at 5:00 p.m., with responses provided by November 9, 2026 at 5:00 p.m.