Janitorial Services for Maxey Flats Disposal - Fleming Co.

The Commonwealth of Kentucky's Energy and Environment Cabinet, Division of Waste Management is seeking a qualified vendor to provide comprehensive janitorial services for the Maxey Flats Disposal site located in Fleming County. The procurement is a Request for Quotation (RFQ) for janitorial services covering 4,050 square feet across four buildings, including office spaces, a conference room, and an Emergency Response Team (ERT) building. The contract period will run from July 1, 2025, to June 30, 2026, with a potential one-year renewal option. A mandatory pre-bid site visit is scheduled for April 17, 2025, at 10:00 AM EST, and vendor responses are due by May 30, 2025, at 11:59 PM EST. The services will be performed Monday through Friday between 9:00 AM and 3:00 PM, excluding state holidays. Evaluation criteria include price (150 points), vendor experience (100 points), and pass/fail assessments for reference letters, site visit attendance, and required forms. Vendors must demonstrate a minimum of two years of janitorial service experience and provide a letter of reference.

The total cost of services is restricted to $20,000 per fiscal year, with the award to be made using a best value criteria. Vendor qualifications include providing proof of insurance, complying with non-discrimination requirements, and being prepared for potential background and drug testing of staff. The solicitation appears to provide some preferential considerations, including additional points for Kentucky resident bidders and qualified nonprofit organizations. While no specific set-aside designations are explicitly mentioned, the evaluation process suggests some preference for local and mission-driven organizations. Vendors will need to submit comprehensive documentation, including proof of experience, references, and compliance with state procurement regulations. The procurement process emphasizes not just cost, but also the quality and reliability of the janitorial service provider, with a comprehensive scoring system that rewards both competitive pricing and demonstrated operational expertise.