Janitorial Services for Dunn Office

The North Carolina Department of Health and Human Services, Division of Employment and Independence for People with Disabilities (EIPD) is requesting bids for janitorial services at its Dunn office under IFB, with bids due August 27, 2026 at 2:00 PM ET and a mandatory site visit on August 17 at 11:00 AM ET.

The scope covers comprehensive janitorial services for a 3,139 square-foot, one-story facility at 214 West Edgerton Street, Dunn, NC 28334 containing ten offices, two conference rooms, one common area, three bathrooms, and one computer room. Services are required Monday through Friday after 5:00 PM ET and include daily cleaning, weekly deep cleaning, monthly specialized cleaning, and bi-annual Venetian blind washing (2 per year) and annual carpet shampooing (1 per year). The facility contains 85% carpet coverage, 19 windows, and 2 glass doors/partitions. The vendor must provide all labor, equipment, supplies, chemicals, and materials; maintain EPA-registered disinfectants effective against bloodborne pathogens; and maintain Material Safety Data Sheets for all chemicals used. Liability insurance is required as determined by the State's risk assessment, and all employees must undergo annual criminal background checks. Key personnel may not be substituted without prior written State approval, and subcontracting requires prior written consent.

The vendor must be a North Carolina registered vendor in good standing with the state and must register with the NC Secretary of State within ten business days of award notification. Award criteria emphasize lowest price meeting specifications, with evaluation also considering past performance and total cost to the State. The initial contract term runs one year beginning October 1, 2026, or upon final execution, whichever is later, with the State retaining the option to renew for up to two additional one-year terms at its sole discretion. Contract award is anticipated in September 2026. Written questions are due August 18 at 4:00 PM ET. All bids must be submitted electronically through the North Carolina eProcurement Sourcing Tool with firm fixed pricing covering all services and supplies.