Janitorial Services for DPA (Additional)

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Department of Public Advocacy (DPA), is seeking additional janitorial service vendors to provide cleaning services for field offices across multiple counties, with this specific solicitation including Calloway County. The Request for Bid (RFB) seeks vendors to perform comprehensive cleaning services, including daily tasks such as emptying trash cans, cleaning restrooms, sweeping and vacuuming floors, and monthly tasks like washing and waxing non-carpeted floors. Vendors may bid on one or more locations, with services to be performed after normal working hours and at frequencies ranging from two to three times per week. The evaluation criteria will use a best value approach, allocating 95 points to pricing and 5 points to years in business. The virtual vendor's conference is scheduled for March 4, 2025, at 10:30 AM ET, with the bid closing on March 21, 2025, at 1:30 PM ET. The initial contract period will run from the time of award through June 30, 2026, with potential for five additional one-year renewal periods.

Subcontractors are permitted, though the prime contractor remains fully responsible for performance. Vendors must be registered in the Commonwealth eProcurement System and provide proof of commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate. All cleaning supplies and equipment will be provided by the facility, and the Commonwealth intends to award multiple contracts per location to ensure comprehensive coverage. Vendors previously awarded contracts from the previous bid (RFB-758-2400000569) are not required to re-bid. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must comply with state tax and employment regulations. Pricing must be submitted per square foot on the attached Bid Sheet, with square footages ranging from approximately 2,913 to 17,525 square feet across various locations. The Commonwealth reserves the right to add or modify contract items and may extend the contract to other state agencies with vendor consent, suggesting potential flexibility in the contract's scope and value.