Janitorial Services for Department of Workforce Development

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Department of Workforce Development, is soliciting bids for comprehensive janitorial services across multiple locations in Kentucky, with a specific focus on Department of Workforce Development facilities. The Request for Bid (RFB 758 2500000626) seeks vendors to provide monthly janitorial services for 29 different locations, with services to be performed Monday through Friday at varying frequencies determined by each site's specific needs. Cleaning services include daily, weekly, and monthly tasks such as office cleaning, restroom maintenance, floor care, window washing, and carpet cleaning, with vendors required to provide all necessary supplies and equipment. The procurement will utilize a best value ranking approach, with 95 points allocated to pricing and 5 points to years of experience, allowing vendors to bid on one or more locations. Key deadlines include a vendor's conference on June 9, 2025, and a bid submission deadline of June 20, 2025, at 1:30 PM ET. The initial contract period will run from the time of award through July 31, 2026, with the option to extend for six additional one-year periods.

Vendor qualifications include mandatory registration in the Commonwealth Vendor Self Service System and electronic bid submission through the eProcurement system. Vendors must provide commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and comply with background check requirements for employees. While no specific set-aside designations are mentioned, vendors must be English-speaking and comply with state tax and employment law standards. Each location will be responsible for obtaining quotes from awarded vendors, with the Commonwealth intending to award multiple contracts per location. Although specific budget ranges are not explicitly stated, the bid sheet provides pricing structure for standard janitorial services, floor waxing/stripping, and carpet cleaning on a per-square-foot basis, with facility sizes ranging from 621 to 27,653 square feet. The procurement covers locations across multiple Kentucky counties, including Ballard County, suggesting a comprehensive statewide janitorial service contract with potential significant total contract value.