Janitorial Services

Caroline County Department of Public Works is requesting sealed bids for janitorial services across eight county buildings, with bids due October 7, 2026 at 9:00 a.m. and a mandatory pre-proposal meeting on September 21, 2026 at 9:00 a.m. at the County Courthouse. A local-vendor preference under the Caroline County Purchasing Ordinance applies.

The scope includes routine janitorial services for the County Courthouse, Information Technology Department, Department of Emergency Services, Economic Development, Human Resources, Department of Public Works, Health & Public Services, and Sheriff's Office, along with additional services including window washing, floor waxing, and carpet shampooing. The County reserves the right to award to more than one bidder and to increase or decrease quantities at its discretion.

Award will be based on the lowest qualified, responsible, and responsive bidder, with evaluation considering compliance with specifications, bid terms, contractor ability to perform, and local-vendor preference. The County intends to award within 30 calendar days following bid opening.

Bidders must provide a Certificate of Insurance with minimum General Liability coverage of $2 million (which may combine General Liability and Umbrella coverage), name the County as an additional insured and loss payee, maintain Workers' Compensation Insurance as required by law, and be bonded with a surety bond. Payment will be made only for properly approved purchase orders supported by invoices detailing materials delivered and services performed. Bid prices must be guaranteed for 60 days following opening. Written questions are due by noon on September 28, 2026, with addenda to be issued by end of day on October 1. The contract is subject to appropriation of funding and may be terminated with 30 days written notice if funds are not appropriated in any fiscal year.