Janitorial Services - Carrboro Office

The State of North Carolina Department of Health and Human Services, Office of Procurement, Contracts & Grants is soliciting bids on janitorial services for the Division of Employment and Independence for People with Disabilities (EIPD) office in Carrboro under IFB #30-26401-EIPD, with bids due July 27, 2026 at 2:00 PM ET and a mandatory site visit on July 15, 2026 at 9:00 AM ET.

The scope covers comprehensive cleaning services for an office facility under 10,000 square feet with 14 offices, one conference room, three common areas, and four bathrooms. Services are required Monday through Friday and include daily tasks (trash removal, countertop and sink cleaning, dusting, vacuuming), weekly tasks (carpet vacuuming, floor scrubbing, bathroom cleaning and sanitization), monthly tasks (Venetian blind dusting and washing, carpet shampooing), and bi-annual and annual tasks (HVAC grill cleaning, interior and exterior glass washing). The vendor must supply all consumable supplies including toilet tissue, paper towels, anti-bacterial hand soap, trash liners, air fresheners, and EPA-registered disinfectants; all cleaning equipment; and maintain Material Safety Data Sheets onsite. Pricing shall be firm fixed price, invoiced monthly and contingent upon inspection and acceptance.

The initial contract term is one year beginning September 1, 2026 or upon final contract execution, whichever is later, with the vendor required to start within five business days of the effective date. The State reserves the option to renew for up to two additional one-year terms at its sole discretion. The IFB encourages HUB participation with a 10 percent utilization goal for diverse subcontractors. Award criteria prioritize past performance and total cost to the State. Written questions are due July 16, 2026 at 4:00 PM ET. The vendor must be registered in good standing with the North Carolina eVP and North Carolina Secretary of State, maintain current criminal background checks on employees, provide a designated contract manager, and obtain commercial quality insurance coverage. Contract award is anticipated in August 2026. Place of performance is 548 Smith Level Road, Carrboro, NC 27510.