Janitorial Services at the Pinedale Regional Office

The Wyoming Department of Administration & Information, General Services Division, Procurement Section is soliciting proposals for janitorial services at the Pinedale Regional Office on behalf of the Wyoming Game and Fish Department. The Request for Proposal (RFP) 0196-K seeks a contractor to provide weekly cleaning services for the main office and shop building, with specific tasks including emptying wastebaskets, dusting, vacuuming, mopping, and cleaning restrooms. Additionally, the contract requires monthly and annual maintenance such as window washing and carpet cleaning. A mandatory pre-proposal conference is scheduled for April 7, 2025, at 10:00 AM Mountain Time, with proposals due on April 30, 2025, at 2:00:00 PM Mountain Time. The evaluation process will utilize a 100-point scoring system, with 50 points allocated to cost analysis, 20 points for background and experience, and the remaining points distributed across references, cleaning service approach, and responsiveness to cleaning requests. Proposers must submit comprehensive documentation about their company, including qualifications, references, staff training, and a detailed cleaning checklist, with the expectation that cleaning will occur after 6:00 pm on weekdays or during weekends to minimize office disruption.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured for a potential three-year term, with the Agency providing cleaning supplies and the contractor responsible for coordinating the cleaning schedule with Agency staff. While no incumbent vendor is specifically identified, the solicitation indicates a tentative award date of May 15, 2025, with work expected to begin in July 2025. Proposers will need to demonstrate their capability to perform consistent, high-quality janitorial services with minimal disruption to the Wyoming Game and Fish Department's operations. The procurement is located in Sweetwater County, Wyoming, with the specific location being the Pinedale Regional Office. Though a precise budget range is not specified in the available documentation, the comprehensive evaluation criteria suggest that both cost-effectiveness and service quality will be critical factors in vendor selection.