Janitorial Services – 527 Bridge Street

The Industrial Development Authority of the City of Danville, Virginia is soliciting proposals for janitorial and custodial services at 527 Bridge Street, Danville, with sealed proposals due October 27, 2026 at 4:00 PM. Virginia-based small, women-owned, and minority-owned businesses are encouraged to participate; the RFP awards points (10 of 100 maximum) for SBE/WBE/MBE participation and requires current certifications from the Virginia Department of Small Business and Supplier Diversity.

The scope encompasses routine cleaning of restrooms (Monday–Friday), common areas, hallways, elevators, and gathering spaces (Tuesday and Thursday), and building entrances and glass (Monday–Friday), plus quarterly deep-cleaning including high dusting, interior window cleaning, carpet extraction, floor stripping and waxing, and detailed restroom cleaning. The contractor must furnish all labor, supervision, materials, equipment, and supplies; maintain service logs and monthly supervisory inspection reports; and correct any identified deficiencies within 48 hours. Required insurance includes comprehensive general liability ($1 million per occurrence), Workers' Compensation, automobile liability ($1 million), and professional liability ($1 million per occurrence).

The contract term is one year with four optional one-year renewals contingent on mutual agreement. No total contract value is specified; pricing is requested for monthly and annual janitorial services, additional emergency cleaning, and periodic deep-cleaning.

Evaluation criteria, weighted as follows, determine the award: Relevant Experience and Qualifications (20 points), Staffing Plan and Ability to Service Facility (15 points), Quality Assurance, Accountability, and Service Verification Program (20 points), References and Past Performance (10 points), Small/Women-Owned/Minority-Owned Business Participation (10 points), and Pricing Proposal (25 points).

A pre-proposal meeting is scheduled for October 5, 2026 at 10:00 AM at 527 Bridge Street, Room 201, or via Microsoft Teams. Questions are due October 15, 2026 at 5:00 PM. Sealed proposals may be mailed or hand-delivered to the City of Danville Purchasing Department, 427 Patton Street, Room 304, or submitted electronically through eVA.