Janitorial Services

The City of Healdsburg, California is requesting proposals for comprehensive janitorial maintenance services across City facilities under a three-year contract with options to renew for up to two additional one-year terms, with proposals due October 27, 2026 at 2:00 PM and a non-mandatory pre-proposal site visit on October 14 at 10:00 AM.

The scope encompasses all personnel, equipment, and materials for regular janitorial services at City-owned facilities, with service frequency dependent on facility usage levels. Proposers must be licensed to perform janitorial services and comply with all local, city, state, and federal laws and regulations. While three years of relevant experience is preferred, the City will consider startups that demonstrate necessary qualifications. The agreement is not subject to prevailing wage requirements.

The City Council award is scheduled for November 16, 2026, with an anticipated contract start date of January 1, 2027. Proposals are due at 401 Grove Street, Healdsburg, CA 95448 by mail or hand-delivery; the non-mandatory pre-proposal site visit and informational session will be held at the City Corporation Yard, 550 Westside Road on October 14, 2026 at 10:00 AM.

Evaluation uses a two-stage process. Stage One screens for compliance with mandatory criteria. Stage Two scores proposals on understanding of services (5 points), ability to deploy services (10 points), company qualifications (15 points), recent relevant experience particularly with government agencies (10 points), cost of service (20 points), references (10 points), and potentially interviews (30 points), for a total of 100 possible points. Pricing will not be the controlling factor in award determination; quality, efficiency, utility, suitability, and service reputation will be considered alongside cost. The cost proposal must be submitted in a separate sealed envelope. All proposals must include the completed Proposer Information and Certifications form, Cost Proposal Form, Proposer References Form, and a narrative proposal addressing the scope of work and schedule.