Janitorial Services

Haywood Community College, part of the North Carolina Community College System, is issuing an Invitation for Bid (IFB) for comprehensive janitorial services across three locations comprising 23 buildings and approximately 250,930 square feet of cleanable space in Haywood County. The procurement seeks a responsible vendor to provide all labor, supervision, equipment, tools, materials, and supplies necessary to maintain college facilities in clean, sanitary, safe, and professional condition. Deliverables include routine cleaning, restroom sanitation, trash and recycling removal, floor care, periodic deep cleaning, event support services, and emergency response cleaning at the main campus in Clyde and regional centers in Waynesville. The vendor must be North Carolina registered in good standing, maintain commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, and carry a $100,000 employee dishonesty bond. Key requirements include designating an onsite supervisor, maintaining detailed daily cleaning logs, submitting semi-monthly invoices and weekly management reports, and completing background checks on all personnel within 24 hours prior to work commencement. The contract period is three years with potential state extension rights, and pricing shall be submitted on a per-building, per-square-foot basis for each year with rates for additional square footage and hourly rates for emergency work. Critical deadlines include a mandatory pre-bid site visit on March 25, 2026, at 9:00 a.m. at 89 Vocational Drive in Clyde (late arrivals prohibited), written questions due by March 31, 2026, at 4:00 p.m., bid submissions due April 10, 2026, by 2:00 p.m. ET, and responses to questions provided by April 6, 2026.

The procurement does not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types, though all vendors must comply with North Carolina registration requirements and insurance mandates. No incumbent vendor or current contractor information is provided in the solicitation documents. Subcontracting is prohibited for general cleaning services except for specialty work approved in writing by the contract manager. Vendors must submit three customer references demonstrating similar service experience and certify financial stability as part of the evaluation criteria. Annual pricing inflation after the first year is subject to a specified percentage cap. The college retains the right to adjust square footage during the contract term due to renovations or operational changes with proportional pricing adjustments. No specific award value or budget range is disclosed in the available solicitation materials.