Janitorial Paper Products

The Greater Dayton Regional Transit Authority (RTA) is issuing a Request for Quotation (RFQ) for janitorial paper products to be used across RTA office buildings and transit hubs in Montgomery County, Ohio. The procurement solicits quotes for four distinct product categories: roll towels (8" wide, white), two-ply bathroom tissue (white), reinforced wiper towels (perforated jumbo rolls, white), and C-fold towels (embossed, one-ply, dispenser-ready sleeves). Year 1 estimated quantities total 9,920 rolls annually across all products, with identical quantities projected for Years 2 and 3 under a thirty-six-month contract term with an optional extension available upon written notice with at least thirty days' advance notification. The RFQ was released on March 10, 2026, with a submission deadline of April 15, 2026, at 10:00 a.m. Eastern Time through OpenGov; questions must be submitted through the Q&A section prior to the final question deadline. Pricing must be submitted as firm, fixed prices per roll for each line item with all shipping costs included and FOB Destination terms applied, and contractors must provide product specification sheets for all proposed items, with requests for approval of equal products due by 5:00 p.m. EST on April 8, 2026. The RFQ specifies approved manufacturers including Kimberly-Clark, Georgia Pacific, Vondrehle Corp, Westcraft, and Cascades Tissue Group, with delivery required within seven calendar days of order receipt. Contractors must comply with all Federal Transit Administration (FTA) required clauses, including civil rights, equal employment opportunity, disadvantaged business enterprise (DBE) requirements, debarment and suspension certifications, and environmental protections, and must submit SAM.gov exclusion verification, a completed Debarment and Suspension Certification form, proof of insurance meeting specified limits (Workers Compensation with $500,000 employer liability, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Commercial Auto Liability of $1,000,000 combined single limit, and Excess/Umbrella coverage of $2,000,000 with RTA named as additional insured), warranty documentation, and confirmation of agreement with RTA General Terms and Conditions and FTA clauses.

The RFQ includes Disadvantaged Business Enterprise (DBE) requirements under FTA guidelines, and contractors must comply with all applicable federal, state, and local laws including civil rights and equal employment opportunity provisions. No incumbent vendors or current contractors are identified in the solicitation documents, nor are there specific set-asides designated for minority-owned, women-owned, or other specialized business categories beyond DBE compliance requirements. The RTA is tax-exempt and will not pay applicable taxes; payment will be made within thirty days of delivery with proper invoices following approved invoices. Products must meet detailed specifications outlined in the attachment documents with all approved equals requiring prior written approval; the RTA reserves the right to conduct independent laboratory testing of delivered products at contractor expense if non-conforming or at RTA expense if conforming. While the specific award value or budget range is not explicitly stated in the solicitation documents, the annual quantity of 9,920 rolls across four product categories over a three-year contract term with potential extension provides the basis for cost projections; delinquent vendors are subject to documentation and potential exclusion from future awards, and the RTA maintains audit and inspection rights for three years after final payment.