Jaggaer eProcurement–SUNY FMS Integration Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2126718
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Margaret Remiszewski malgorzata.remiszewski@stonybrook.edu (631) 632-9836
- Linda Santos linda.santos@stonybrook.edu (631) 632-6068
Updated .
About this opportunity
The State University of New York at Stony Brook (SUNY Stony Brook) has issued a Request for Proposal (RFP) seeking technical integration services for connecting the Jaggaer eProcurement System with SUNY's Financial Management System (FMS). The primary objective is to develop comprehensive integrations that will support contract encumbrances and payment processing, specifically focusing on streamlining transactions above certain financial thresholds. Currently, manual data entry exists between Jaggaer and SUNY FMS, which creates operational inefficiencies that this project aims to eliminate. The proposed integrations will enable automatic processing of AC-340 transactions, reduce duplicative data entry, and enhance overall procurement platform functionality. Vendors must register through Jaggaer's supplier registration portal to access bid documents, with proposals due by October 21, 2025, at 3:00 PM. The contract term is anticipated to be between 12-18 months, and the project will serve all New York State counties with primary implementation at Stony Brook University.
The procurement opportunity does not include any specific set-aside designations for minority, women-owned, service-disabled veteran-owned, or disadvantaged businesses, as all associated contracting goals are listed at 0%. No incumbent vendors have been identified as having been awarded similar contracts in the past five years. The integration project will require technical expertise in enterprise system connections, specifically between eProcurement and financial management platforms. Vendors will need to demonstrate capabilities in developing seamless data transfer mechanisms, ensuring compliance with transaction processing requirements, and creating efficiencies in financial and procurement workflows. While no specific budget range was disclosed, the complexity of the integration suggests a substantial technical services contract that will require sophisticated system engineering and interoperability skills.
Opportunity text
The State University of New York at Stony Brook ("SUNY Stony Brook") is issuing this Request for Proposal (RFP) to solicit proposals for the development of integrations between the Jaggaer eProcurement System and SUNY's Financial Management System (FMS). These integrations will support contract encumbrances and payments (AC-340s) and ensure compliance with requirements to process transactions above certain thresholds under contracts rather than standalone Purchase Orders (POs).
Currently, no integration exists between Jaggaer and SUNY FMS for these transactions, requiring manual entry into SUNY FMS. This gap has been identified as a significant barrier to full campus participation in the platform. By implementing the designed integrations, SUNY seeks to improve efficiency, reduce costs, and eliminate duplicative data entry, enabling Jaggaer to function as a comprehensive procurement platform.
Please note that the Q & A session concluded effective as of Friday, October 10, 2025, at 3:00 PM. No additional questions will be accepted or responded to pass this date. This updated Advertisement is only a notification that the proposal submission date has been extended to Friday, October 31, 2025, at 3:00 pm EST only.
In order to access the bid documents, you will need to register your company on our web-based solution powered by Jaggaer:
Jaggaer Supplier Registration: https://solutions.sciquest.com/apps/Router/SupplierLogin?C ustOrg=SUNY & AuthToken Current Bid Opportunities/Vendor Database Portal: https://bids.sciquest.com/apps/Router/PublicE vent?CustomerOrg=SUNY
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:10/31/2025 3:00 PM
Contract term: 12-18 Months
County(ies): All NYS counties
Location: Stony Brook University
Business entities awarded an identical or substantially similar procurement contract within the past five years:
None
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