IWQ 126295 Purchase and Delivery of a Treadmill and Elliptical

Gwinnett County's Department of Financial Services-Purchasing Division has issued Informal Written Quote (IWQ) 126295 for the purchase and delivery of fitness equipment to support the Department of Fire and Emergency Services. The procurement seeks one Matrix Lifestyle treadmill with LED console (Item #T-LS-LED or approved equivalent) and one Matrix Lifestyle elliptical with LED console (Item #E-LS-LED or approved equivalent), with delivery to Fire Station #2 at 12 Harmony Grove Road and Fire Station #22 at 2180 Stone Drive, both located in Lilburn, Georgia. All unit pricing must be all-inclusive, encompassing freight, delivery, labor, loading and unloading, installation, and removal or disposal of existing equipment. Vendors proposing equivalent products must provide detailed specifications and cut sheets demonstrating that their offerings meet or exceed the quality standards of the specified Matrix equipment. Delivery must be pre-arranged and completed during business hours between 8:00 AM and 4:00 PM EST, Monday through Friday, with equipment offloaded using forklift-equipped vehicles such as those with liftgates or pallet jacks, as the delivery locations lack loading docks. The submission deadline is 3:00 PM on April 16, 2026, with quotes accepted via email to casey.beauston@gwinnettcounty.com, fax to (770) 822-8735, or mail to the Gwinnett County Financial Services-Purchasing Division at 75 Langley Drive, Lawrenceville, Georgia 30046. Award will be made to the lowest responsive and responsible vendor, with the county reserving the right to reject any or all quotes and negotiate terms with the lowest bidder.

The successful vendor must obtain a Certificate of Insurance meeting comprehensive requirements, including Commercial General Liability with minimum limits of $2,000,000 general aggregate and $1,000,000 each occurrence, Automobile Liability with $1,000,000 combined single limit, Workers' Compensation at Georgia statutory limits, and Umbrella/Excess Liability with $1,000,000 limits, with all carriers authorized to do business in Georgia and maintaining an A.M. Best rating of A-7 or higher. Additionally, the successful vendor must execute a notarized Contractor Affidavit and Agreement certifying compliance with federal E-Verify work authorization requirements. No bid bonds are required for this solicitation, and the county is exempt from federal excise tax and Georgia sales tax on direct purchases. The solicitation does not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges, leaving the award value undisclosed in the available documentation.