IWQ 041326, Purchase of Water Valve Locks

Gwinnett County's Department of Financial Services, Purchasing Division, is issuing an Informal Written Quotation (IWQ) for the purchase of water valve locking devices through solicitation IWQ 041326. The procurement seeks quotations for 500 units of Inner-Tite Water Valve Locking Devices, Part Number W-S5200-01, or approved equivalent products. These devices are heavy-duty, tamper-resistant locking mechanisms engineered to secure 1/2" and 3/4" wing or wingless water valves and feature case-hardened carbon steel construction with multiple adjustment positions. Delivery is required to the Gwinnett County Department of Water Resources Central Facility at 684 Winder Highway, Lawrenceville, Georgia 30054 on a FOB Destination, Freight Prepaid and Allowed basis, with all pricing to include supply and delivery charges stated to two decimal places. The quotation deadline is April 17, 2026, and vendors must submit responses by this date; questions regarding the solicitation must be directed to Jordan Mitchell, Purchasing Associate II, by April 16, 2026, at 3:00 p.m. Qualified vendors must provide a minimum of three project references of similar size and scope and submit a Certification of Non-Collusion statement, with failure to return required pages, including the references form and general instructions acknowledgment, resulting in bid rejection.

Gwinnett County maintains an ineligible source list, and any person or firm that has been debarred, suspended, or placed on this list is prohibited from submitting offers, bids, proposals, or quotations to the county, regardless of automatic or electronic notification of solicitation requests. No specific set-aside designations for disadvantaged enterprises or small businesses are mentioned in the solicitation documentation. The solicitation does not require bid bonds, performance bonds, or payment bonds for this informal quotation process. Gwinnett County is exempt from federal excise tax and Georgia sales tax, and vendors are responsible for applicable taxes on materials. No incumbent vendors or current contractors are identified in the available documentation, and no specific award value or budget range is disclosed. Approved equivalent products are acceptable if accompanied by detailed specifications for county review and determination, and awarded vendors will have access to electronic payment options through ePayables virtual credit card or direct deposit processes.