IWQ 040826 Provision of IBM Datacap Subscription and Support

Gwinnett County Department of Financial Services, Purchasing Division, issued Informal Written Quotation (IWQ) 040826 on April 8, 2026, to procure IBM Datacap subscription and support services. The procurement seeks quotations for one IBM Datacap Authorized User Value Unit Annual Software Subscription & Support Renewal and three IBM Datacap Enterprise Edition Add-On Authorized User Value Unit Annual Software Subscription & Support Renewal units for a 12-month term. Vendors must submit quotations by 3:00 p.m. on April 15, 2026 (as updated by addendum), with delivery required to 75 Langley Drive, Lawrenceville, Georgia 30046 on an F.O.B. Destination, Freight Prepaid and Allowed basis. Pricing must be submitted with only two decimal places, reflecting unit and total prices for each line item, and vendors are responsible for providing complete identification of items offered with manufacturer specifications. Respondents must provide a minimum of three project references of similar size and scope, and award will be made to the lowest responsive and responsible vendor, with payment due within 30 days of receipt of department-approved payment requests. Vendors must also sign and return the posted addendum with their quote submissions, and failure to do so may result in the quote being deemed non-responsive. The County's IBM Passport Advantage Site Number (7927270) is provided as essential information for proposal preparation.

Gwinnett County is exempt from federal excise tax and Georgia sales tax, and vendors must comply with electronic payment requirements upon contract award by selecting either ePayables virtual credit card or Direct Deposit payment options. All respondents must submit a Certification of Non-Collusion and maintain a valid Gwinnett County occupation tax certificate if maintaining an office within unincorporated Gwinnett County. For any labor or service contracts exceeding $2,499.99, vendors must demonstrate compliance with the Illegal Immigration Reform Enhancements for 2013. No bid bond is required for this informal quotation, and no specific site visits or bidders' conferences are scheduled. The solicitation documents do not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges for this procurement.