ITS Equipment

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is issuing a Request for Quotations (RFQ) on behalf of the Department of Transportation to establish a Master Agreement contract for the purchase of Intelligent Transportation Systems (ITS) Equipment on an as-needed basis. The procurement seeks quotations for a comprehensive catalog of ITS equipment and services, including Axis brand PTZ and fixed cameras, digital I/O triggers, and power supplies; AI-brand cellular and radio communication units, vehicle and roadside units, and lock control systems; traffic management components such as wrong-way detection systems and preemption detectors; antenna systems and cables; cellular router modems from manufacturers including Sierra Wireless and Digi; solar charging systems; Leetron Vision AI counting systems for traffic and pedestrian monitoring; turn-key permanent counter packages with cabinets, cameras, and infrared lighting systems; and software licensing, connectivity and support plans, training materials, and warranty options ranging from one to ten years with full coverage including parts, labor, and technical support. The State anticipates making multiple awards to qualified bidders meeting all specifications and requirements, with award determinations made on a best value basis, ultimately awarding the contract to the lowest-priced qualified bidder. All quotations must be submitted through the State of Maine's AdvantageME Vendor Self Service (VSS) system no later than 4:00 p.m. Eastern Standard Time on April 30, 2026, with bidders permitted to submit questions up to 48 hours prior to the closure date. Quotations must include the bid price sheet, product data and information sheets demonstrating compliance with specifications, warranty information, and the completed Appendix A Bid Cover Page and Responsible Bidder Form, with pricing quoted under Free on Board (FOB) Destination shipping terms including all shipping charges and remaining firm for a minimum of one year.

The RFQ documentation does not specify any set-aside designations or restrictions on the types of organizations eligible to respond, nor does it identify disadvantaged enterprise requirements or incumbent vendors. The resulting Master Agreement will be available for use by all State of Maine departments and agencies, with the Department of Transportation serving as the primary user. The initial contract period runs from May 1, 2026, through April 30, 2027, with two optional extension periods available: May 1, 2027, through April 30, 2028, and May 1, 2028, through April 30, 2029. The State reserves the right to negotiate the purchase of additional units at the bid price for six months following the official award and may request proof of compliance within 48 hours of evaluation, with failure to provide documentation potentially resulting in bid rejection. Payment terms are net 30 upon receipt of an accurate invoice, with payment available by check, electronic funds transfer, or procurement card. The specific award value or budget range for this procurement is not disclosed in the available documentation, though the comprehensive nature of the equipment catalog and the multi-year contract term suggest a substantial procurement.