Item #16D - Plow Bolts, Nuts & Washers

The Genesee County Road Commission is soliciting quotes for Item #16D, which encompasses plow bolts, nuts, and washers through a Request for Quote (RFQ) procurement process. The solicitation specifically seeks Grade 8 hardware in various dimensions, including 5/8" and 3/4" sizes with different length specifications, with an estimated annual requirement of 5,000-6,000 units. The bid is due on Monday, August 4, 2025, at 11:00 a.m. ET, with a proposed two-year contract term and potential one-year extension option. Evaluation criteria will prioritize vendor responsiveness, considering factors such as price, product availability, location, and quality. Bidders must provide brand-specific hardware and may be required to submit product samples to demonstrate equivalence. The procurement requires FOB Destination pricing with full freight allowed and inside delivery, with no additional transportation charges permitted.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The Road Commission reserves the right to reject any or all proposals and will issue annual renewal purchase orders throughout the contract period. While no incumbent vendors were identified, the solicitation indicates that the commission is seeking a vendor capable of consistent, reliable hardware supply for road maintenance equipment. The contract appears to have flexibility in quantity, with deliveries made on an as-needed basis, suggesting potential variability in total contract value. The Road Commission is tax-exempt, which may provide additional financial considerations for potential bidders. Though a precise budget range was not specified, the estimated annual unit volume of 5,000-6,000 suggests a moderate-scale procurement opportunity for industrial hardware suppliers specializing in plow and heavy equipment components.