ITB - Thermoplastic Applicator Machine, Trailer, and Related Items for Harris County Precinct 1

Harris County, Texas is soliciting competitive bids through an Invitation to Bid (ITB) for the procurement of a complete Thermoplastic Applicator Machine system for Harris County Precinct 1. The equipment package consists of one new, unused unit including a premelter trailer with dual 1,000 lb capacity (20' overall length, 15' bed with LED beacon lights and hydraulic lift gate), a TXEQ-360MIIT or equivalent thermoplastic applicator with 360 lb capacity, quick-change dies in 4", 8", and 12" widths, LED strobe lighting, and a Linedriver hitch kit. All components must meet Federal Highway Administration (FHWA) requirements and applicable federal, state, and local standards. The vendor must deliver the equipment within forty-five (45) calendar days of receipt of a valid purchase order, with the contract period commencing approximately June 1, 2026 and extending one year thereafter or until all services ordered prior to expiration have been satisfactorily delivered and accepted. Pricing must be submitted on an all-inclusive, firm fixed-rate basis incorporating all labor, material, equipment, testing, freight, and associated costs on a FOB inside destination basis. The vendor must provide a minimum one-year warranty covering all parts, labor, and travel with forty-eight-hour emergency response time, mandatory full-day onsite training for County personnel, complete setup and installation, and all operator manuals and maintenance documentation. The bid submission deadline is June 8, 2026 at 2:00 P.M. local time in Houston, Texas, with bids submitted either online through Bonfire or as hard copy sealed bids. Harris County reserves the right to award to multiple vendors as primary and secondary vendors and to reject any non-conforming equipment at no cost to the County.

Harris County does not identify specific set-asides for disadvantaged enterprises in this solicitation; however, the County has set expectations for Minority- and Woman-Owned Business Enterprise (M/WBE) participation and requires all bidders to complete Texas Form 1295 (Certificate of Interested Parties) prior to submission. Bidders must also complete a Tax Residence Certification form designating themselves as either Resident Bidders with principal place of business in Texas or Nonresident Bidders with principal place of business outside Texas. All contractors must comply with Harris County's Minimum Wage Policy requiring payment of $21.65 per hour (adjusted annually) to all workers directly assigned to the contract, maintain comprehensive insurance coverage including Workers Compensation, Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability with limits of at least $1,000,000 per occurrence, and name Harris County as an additional insured on a primary and non-contributory basis. Contractors must provide evidence of insurability through companies licensed by the Texas Department of Insurance with an A.M. Best rating of at least A-VII and submit a complete Subcontractor Listing Form identifying all proposed subcontractors and vendors for County approval. No specific incumbent vendors or budget range is identified in the procurement documents; however, award is contingent upon Harris County Commissioners Court approval, County Judge or authorized representative signature, and fund certification by the County Auditor prior to issuance of a Purchase Order.