ITB-SMCPS-2026-O-CJS - VMI for Custodial and Janitorial Supply Provision

The Board of Education of St. Mary's County on behalf of St. Mary's County Public Schools (SMCPS) is issuing an Invitation to Bid (ITB #SMCPS-2026-O-CJS) for a Vendor Management Inventory (VMI) system to provide 100% Green Seal Certified custodial and janitorial supplies across the school system. Qualified vendors must demonstrate a minimum of five years of business experience in custodial and janitorial supply provision and establish VMI systems at multiple school and office locations. Key deliverables include monthly inventory management and replenishment services, comprehensive monthly utilization reports, a minimum of 24 hours of GS-42 approved training annually for custodial employees, and ongoing training program support. All goods must be delivered within 48 hours of order placement during school hours (8 a.m. to 3 p.m., Monday through Friday) to designated storage rooms. The deadline for submission of written questions is May 29, 2026 at 1:00 p.m. local time, and the bid opening is scheduled for June 15, 2026 at 1:00 p.m. via remote Google Teams meeting with bids submitted electronically through the eMaryland Marketplace Advantage (eMMA) website. Award will be made to the lowest responsive and responsible bidder complying with all terms and conditions, with SMCPS reserving the right to make multiple awards or reject all bids. Pricing must be submitted on Attachment 4 (Specifications, Pricing and Delivery Information Sheet) with manufacturers' current price lists required for non-highlighted items.

This is an Indefinite Delivery/Indefinite Quantities (IDIQ) contract with no guaranteed minimum dollar amount, awarded for an initial one-year term with options to renew for up to four additional one-year periods for a potential five-year commitment. All vendors must obtain Maryland business licensing, provide proof of commercial general liability insurance with minimum limits of $1,000,000 per occurrence, and comply with Maryland sex offender laws and child sexual abuse employment history screening requirements. The solicitation does not identify any specific set-aside designations, incumbent vendors, or current contractors. No specific budget range or award value is provided in the procurement documents, as this is an IDIQ contract structure without guaranteed minimums. Vendors should be prepared to integrate with SMCPS's existing infrastructure and delivery requirements, ensuring compliance with all specified terms, conditions, and environmental certifications throughout the contract period.